Assistant Director of Research Programs (Senior Research Associate)

The Assistant Director of Research Programs (ADRP) will work closely with the Clinical & Translational Science Collaborative (CTSC) senior leadership and scientific program leaders, serving as a subject matter expert on scientific and technical grant writing for researchers and non-research staff to develop, direct, and manage a variety of programs and funding opportunities in the CTSC designed to accelerate discoveries toward better health. The Assistant Director of Research Programs will work closely with the Principal Investigator, Senior Director and CTSC administration to identify and develop new grant opportunities for CTSC Principal Investigators and implement an overall strategy for developing federally funded programs that meet the needs of the CTSC and its membership. The ADRP will be responsible for advanced level writing and critical review in support of faculty members of the CTSC partners, to ensure that scientific communications (abstracts, manuscripts, protocols, and in particular grant applications) are of the highest quality and contribute to the CTSC’s reputation for academic and research excellence.

Serve as a scientific liaison between the CTSC Principal Investigator (PI), Associate PIs (API), Component Leaders (CL) and CTSC administrative staff to integrate CTSC research activities. This will require a strong foundation in the science involved in these groups, inter- and multi-disciplinary activities, and an expert understanding of the mechanisms needed to meet the research objectives. Create and lead opportunities within CTSC Research Programs for collaborative science and ensure implementation once opportunities have been identified through robust scientific summaries and project management. (35%)
Activities include but are not limited to the following:

Develop strong working relationships with PIs, APIs, CLs including meeting with such leaders on a routine basis to discuss strategic goals of the CTSC Research Programs
Develop agendas (in conjunction with PIs, APIs, and CLs) for Research Program meetings; write initial outlines/drafts reporting on Program activities
Attend CTSC seminars, read publications by the CTSC members to understand their research areas
Review data streams of activity of the Research Program members, including funded grants, publications, and grant submissions to provide insights regarding developing research strengths
Develop an understanding of the Shared Resources of the CTSC partner institutions to provide advice when needed regarding technical support for projects
Assist program leaders with editing and preparing summaries of the research program’s activities that appear in the CTSC Research Performance Progress Report (RPPR) (annual progress report) and CTSC renewal. (20%)
Organize, advise, edit, review, and prepare submission of translational science-related grant submissions with CTSC PIs coordinated with APIs/CLs to make recommendations on the scientific and technical components based on scientific background/experience. (20%)
Activities include, but are not limited to the following:

Develop ancillary documents for grant applications such as drafting letters of support, project narratives, vertebrate animals, human subjects and clinical trial information;
Address fundamental style considerations for editing grant applications for clarity;
Understand all components of NIH and NCATS grant submissions and advise members as necessary
Work with CTSC administrative staff to ensure efficient development of materials needed for submission of transdisciplinary grant proposals including working with the Senior Director and Financial Analyst for budget development.
When a new grant is funded, facilitate post-award set-up ensuring administrative hand- offs.
Maintain a robust data system in REDCap for CTSC member publication check-in to determine translational science relevance and for CTSC membership including identifying potential members, facilitating membership applications, working with PIs, APIs, CLs and CTSC administration to identify programmatic homes for new members, serving as a primary resource for all members to the CTSC, and creating and implementing processes for membership updates. (10%)
Facilitate nomination of CTSC members for externally funded limited submission foundation grants and help CTSC staff in the entry/ tracking of internal pilot awards in the InfoReady portal. (5%)
Advise PIs, APIs, CLs, and CTSC members on available CTSC pilot and national grant opportunities based on the Programs’ research objectives and an understanding of the funding source. Review grant opportunities and appropriately match the grant to CTSC research teams in order to maximize grant funded projects for the center. (3%)
Develop PowerPoint presentations of research results/progress of programs and funded grants, and generalized medical research knowledge for conferences, events, site visits, or educational sessions for lay audiences (e.g. Community Advisory Board) dedicated to highlighting research advances in the field. (2%)

Assist with CTSC-wide meetings as needed. (3%)
Perform other duties as assigned. (2%)


Department: Daily contact with CTSC leadership, administration and membership to complete position responsibilities.

University: Monthly/weekly contact with the Office of Sponsored Projects, School of Medicine Office of Grants and Contracts, and department administrators

External: Contact as required with NIH Program Officers and Specialists regarding requirements for and status of grants; Regular contact with personnel at the CTSC partner institutions (Cleveland Clinic, MetroHealth Medical Center, University Hospitals, and VA Medical Center) and the CWRU schools.

Students: none

This position has no direct supervision of staff employees. However, performance feedback will be requested as it relates to individuals serving on committees this position directs.

Qualifications: Skills

Excellent verbal and written communication skills with demonstrated knowledge of accepted scientific/medical writing standards and editing ability.
Ability to critically review scientific data to find both weaknesses and strengths.
Ability to obtain and maintain human subject research training certification.
Demonstrated working knowledge of computer and multimedia skills to include word processing; presentation, editing and graphics software; citation libraries; intranet-based applications; and database management is desirable.
The candidate will have the ability to work collaboratively in a team environment, interacting intelligently and effectively with people of varied and diverse backgrounds.
The ability to deal with numerous tasks simultaneously, prioritizing workload and producing accurate and scientifically correct material within established deadlines is essential.
Knowledge of research subject regulatory requirements and processes as well as training in these areas (e.g. CITI, biological resources) is a plus.
Demonstrated ability to develop and implement complex programs requiring inter-departmental and inter-institutional interactions.
Strong organization skills; ability to multi-task, prioritize and meet deadlines. Must demonstrate attention to detail and accuracy, time management skills, and follow-through.
Ability to work effectively independently and collaboratively within a team. Must be highly motivated, responsible, dependable and self-directed. Must demonstrate the ability to take initiative and the capacity to learn quickly.
Effective problem-solving skills; must demonstrate excellent analytical skills, sound judgment and good decision-making.
Must demonstrate willingness to learn new techniques, procedures, processes, and computer programs as needed.

Typical office environment. The employee will perform repetitive motion using computer mouse and keyboard to type. Travel required for meetings and conferences.

Qualifications: Experience

Education/Experience: PhD in biomedical or population-based disciplines with experience in aspects of basic or translational science research, epidemiology, or other applicable arenas. Demonstrated experience in writing manuscripts for publication and grant applications. Experience writing clinical protocols preferred.

Qualifications: Education
Doctoral or professional degree
How to apply

Send inquiries containing a cover letter, CV with a list of publications, and contact information for three references to Shannon Swiatkowski at

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Cleveland, OH
United States

Last modified
Tuesday, November 30, 2021 - 09:30